PhMuseum Days 2023 Open Call Terms and Conditions - PhMuseum

PhMuseum Days 2023 Photo Festival Open Call Terms and Conditions

Welcome to the PhMuseum Days 2023 Photo Festival Open Call!

This document defines the Terms and Conditions (Terms) that govern your use of the PhMuseum Days 2023 Photo Festival Open Call (PhMuseum Days 2023 Open Call or Open Call) webpages. These Terms apply between You (You or Entrant), and PhMuseum Srl (PHmuseum or We), the Italy-based corporation with a registered office at Via Paolo Fabbri 10/2a, 40138, Bologna, Italy, Company Number IT03908051208, owning and operating the phmuseum.com website, all the related websites and services and the Photographic Museum of Humanity trademarks.

By ticking the Terms and Conditions box, clicking the Pay and Submit button in the last step of the Open Call submission process and completing the entry fee payment, You participate in the PhMuseum Days 2023 Photo Festival Open Call and You hereby acknowledge and agree to be bound by these Terms and Conditions. Please read them carefully before applying to the PhMuseum Days 2023 Photo Festival Open Call.

1. Open Call rules

The PhMuseum Days 2023 Open Call begins on 28 March 2023 at 12:01 am Greenwich Mean Time (GMT) and ends on 4 May 2023 at 11:59 pm (GMT). Entrants can participate by clicking on the Apply Now button available at phmuseum.com/grants/2023-phmuseum-days-photography-open-call and following the guided submission process.

Entrants must be at least 18 years old as of the date of entry. Collaborative projects are accepted. Each Entrant can submit one or more “Project”, defined as a set of photos built around a concept or a topic. Each Project must feature a minimum of 5 photos and a maximum of 20 photos that will be taken under consideration by the PhMuseum Days 2023 Open Call Judges. Photos shall be uploaded in Jpg or Jpeg format and each individual photo cannot weigh more than 10 Megabytes. To complete the submission of a Project, the Entrant shall pay the entry fee displayed on the 2023 Grant landing page. A reduced entry fee applies for Projects submitted before the Early Bird Deadline set on 13 April 2023 at 11:59 pm (GMT).

Prize recipients will be announced on phmuseum.com/grants/2023-phmuseum-days-photography-open-call within 90 days of the deadline or extended deadline day. By accepting these Terms You agree and accept that the decisions of the Judges are final on all matters relating to the PhMuseum Days 2023 Open Call. The PhMuseum Days 2023 Open Call is void where prohibited.

2. Prizes & Judges

The PhMuseum Days 2023 Open Call offers the following prizes:

  • a) A first individual exhibtion at PhMuseum Days 2023 Photography Festival in Bologna, Italy, comprising a production budget, an artist fee, plus another budget to cover travel and accomodation expenses to attend the festival main weekend on 22-24 September 2023;
  • b) A second individual exhibition at PhMuseum Days 2023 Photography Festival in Bologna, Italy, comprising a production budget, an artist fee, plus another budget to cover travel and accomodation expenses to attend the festival main weekend on 22-24 September 2023;
  • c) A third individual exhibition at PhMuseum Days 2023 Photography Festival in Bologna, Italy, comprising a production budget, an artist fee, plus another budget to cover travel and accomodation expenses to attend the festival main weekend on 22-24 September 2023;
  • d) A fourth individual exhibition at PhMuseum Days 2023 Photography Festival in Bologna, Italy, comprising a production budget, an artist fee, plus another budget to cover travel and accomodation expenses to attend the festival main weekend on 22-24 September 2023;
  • e) Features in an up-to-40-images collective installation at PhMuseum Days 2023 Photography Festival in Bologna, Italy
  • f) Features in a 20 works projections at PhMuseum Days 2023 Photography Festival in Bologna, Italy;
  • g) A nominal free daily pass to attend the PhMuseum Days 2023 Photography Festival in Bologna, Italy;

All prizes will be assigned by a jury comprising Carla Liesching, Marcelo Brodsky, Sara Palmieri, and Giuseppe Oliverio together with the PhMuseum team. Prize (g) will be automatically granted to all the applicants who will confirm their presence before July 2023 through a Google Form that PhMuseum will forward them.

3. Candidates undertakings

By ticking the Terms and Conditions box, clicking the Pay and Submit button in the last step of the Open Call submission process and completing the entry fee payment, You participate in the PhMuseum Days 2023 Open Call and You hereby acknowledge and agree to be bound by these Terms and Conditions.

By accepting these Terms and entering the PhMuseum Days 2023 Open Call You warrant that all the information submitted is true, current, and complete. You also warrant that You have all the necessary consents in relation to your entry and that You are the copyright owner of any copyright works submitted, e.g. photographs, texts, drawings, and PhMuseum's use of such works will be at no charge, will not infringe the rights of any third party, and You will fully indemnify PhMuseum in the event of any infringement. You further acknowledge and agree that You will not be able to edit any information nor other aspects such as the photo order of the submitted Project after the Open Call deadline or extended deadline day.

You also acknowledge that the full names of the prize recipients may be published by PhMuseum, and You grant to PhMuseum a non-exclusive perpetual, worldwide royalty free license to use and publish your entries in whole or in part in any media form whatsoever, for the sole purposes of displaying results and the current and future Open Call’s editions promotion. You further acknowledge that the submission fee is non-refundable.

If the photographs contain any material or elements that are not owned by the Entrant and/or that are subject to the rights of third parties, and/or if any persons appear in the photograph, the Entrant is responsible for obtaining, prior to submission of the photograph, any and all releases and consents necessary to permit the publication, exhibition and use of the photograph in the manner set forth in these Terms without additional compensation. If any person appearing in any photograph is under the age of majority in their state/province/territory of residence the signature of a parent or legal guardian is required on each release.

4. PhMuseum undertakings

PhMuseum commits to assign the prizes, produce the exhibitions, and arrange the artists' travel and accomodations before the PhMuseum Days 2023 Photo Festival opening date, provided that the prize recipient communicates via email to PhMuseum (i) valid and complete material and necessary information and (ii) a copy of a valid ID within 30 days after the prize recipients announcement.

PhMuseum will notify each prize recipient at the email address associated to the respective prize recipients’ PhMuseum accounts within 90 days after the results announcement. As a prize recipient, You will have 15 days from the day You are notified to answer PhMuseum and claim the prize. If PHmuseum is unable to notify the prize recipient, or if the prize recipient fails to respond within the fixed time period as specified, this may result in forfeiture of the prize and PhMuseum reserves the right to select an alternative prize recipient in accordance with these Terms and the Open Call information.

PhMuseum may in its sole discretion refuse to provide a prize, or seek its recovery, in the event of non-entitlement under these Terms or an Entrant's breach of these terms and conditions, PhMuseum’s website terms of use, fraud, dishonesty, or other inappropriate or improper conduct including but not limited to the use of technology which enables an Entrant to evade charges or entry requirements.

PhMuseum commits to always mention the author copyrights. When You submit photographs to the PhMuseum website, You remain the copyright owner of the photographs You submit to the PhMuseum website and PhMuseum does not claim ownership over the photographs. To learn more about the copyrights treatment please visit our website’s Terms and Conditions.

5. Licences/releases

By ticking the Terms and Conditions box, clicking the Pay and Submit button in the last step of the Open Call submission process and completing the entry fee payment, You submit Your Project to the PhMuseum Days 2023 Open Call and You make the following representations and warranties:

  • a) You can lawfully enter into contracts under applicable law and You are at least 18 years old;
  • b) You have obtained and have copies of model releases from all subjects depicted in the photograph(s) You submit to the PhMuseum Days 2023 Open Call, and such persons voluntarily consented to publication and/or dissemination of their likeness for all legal purposes.

Neither PhMuseum nor their associates, affiliates or partners assume any responsibility for photos submitted in violation of these Terms. Images that demonstrate violations on copyright and/or Open Call policies will be removed & disqualified by PhMuseum after due investigations.

6. Limitation of liability

By participating, Entrants agree to release, discharge, and hold harmless PhMuseum and each of their respective partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives from any claims, losses, and damages arising out of their participation in the PhMuseum Days 2023 Open Call-related activities.

PhMuseum assume no responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission; communications line failure; theft or destruction of or unauthorised access to the Open Call entries or entry forms; or alteration of entries or entry forms.

PhMuseum is not responsible for any issue with or technical malfunction of any online computer systems, servers or providers, computer equipment, software, failure of any email entry to be received on account of technical problems or traffic congestion on the Internet or at any website, human errors of any kind, or any combination thereof, including any damage to Entrants’ or any other persons’ computers related to or resulting from participation, uploading, or downloading of any materials related to this Open Call.

Neither PhMuseum nor its servants, agents, nor any other party or organization involved in the management, promotion, or administration of the Open Call or its entry routes or donation of prizes or their agents or subsidiaries involved in the Open Call will accept responsibility or liability for any error, omission, interruption, deletion, defect, delay in operation or transmission, communications line failure, theft, destruction, alteration of, or unauthorised access to entries, or entries lost or delayed whether or not arising during operation or transmission as a result of network availability, server functions (including but not limited to security functions by software used by PhMuseum or any third party), virus, malware, trojans, bugs, or other causes outside its control.

7. Dispute and claims

You acknowledge and agree that these PhMuseum Days 2023 Open Call Terms together with the PhMuseum Privacy Policy, as well as any claim that might arise between You and PhMuseum, shall be governed and interpreted according exclusively to the law of Italy. You further acknowledge and agree that the courts of Bologna, Italy shall be the exclusive forum where You agree to resolve any claim, cause of action or dispute between You and PhMuseum arising out of or relating to these Terms.

8. Right to cancel or suspend grant

If for any reason the Open Call is not capable of running as planned for bugs, worms, trojan horses, denial of service attacks, tampering, unauthorised intervention, fraud, technical failures, or any other causes beyond the control of PhMuseum that corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Open Call, PhMuseum reserve the right, at their sole discretion, to cancel, terminate, modify, or suspend the Open Call.

PHmuseum cannot promise that the services relating to the Open Call will be free from errors or omissions nor that they will be available uninterrupted and in a fully operating condition. These services may be suspended temporarily and without notice in the case of system failure, maintenance or repair or for reasons reasonably beyond the control of PhMuseum. PhMuseum will not be liable in the event that all or any part of the service relating to the Open Call is discontinued, modified or changed in any way.

9. Privacy

Please see our Privacy Policy. Last updated - 28 March 2023

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