PHmuseum 2021 Women Photographers Grant FAQs - PhMuseum

PHmuseum 2021 Women Photographers Grant FAQs

Do I retain full rights on my photographs?

Yes, you retain full copyright at all times. By applying you just grant us a license to publish your work in the Grant’s results page and for promotion of future editions of our grants program. In both cases, we will get in touch with you to inform you. For more info, please check the Grant's Terms and Conditions.

Do I need model releases for my photos?

That passage of the T&C is necessary to point out that we are not liable in case one of the subjects portrayed in your work complains and/or even starts legal actions against us because he/she did not consent to that photo. For this reason, we will not ask for the model releases, unless those kind of situations arise. Bearing that in mind, please feel free to apply, unless you think there might be any risks in that sense. For more info, please read our Terms and Conditions.

How many photos shall I upload?

You can upload a minimum of 5 photos and a maximum of 20 photos, according to the nature of your projects and your personal choices at the moment of editing it.

What are the recommended photo dimensions and file sizes?

The maximum size allowed is 10MB, yet we recommend you upload lighter files in a good resolution since our platform is programmed to automatically compress to make the navigation faster. As a reference, we suggest you to upload a file where the resolution is 72 dpi with at least 1000px on the shortest side, and weighting around 2MB. This will also speed up the upload process.

Which are the allowed photos' format?

You can upload photos in JPG and PNG format. TIFF, GIF, and other formats are currently not allowed.

How do I select the submission cover photo?

You can select the cover photo of your submission at the moment of uploading the photos of your submission. Please notice that the cover photo is horizontally oriented, as you can see from last years awarded projects.

What do you mean for "tags" and why do you ask for them?

Tags are just keywords about the project. If, for example, you are presenting a work about how climate change is impacting the arctic, you can insert tags like: climate change, arctic, environment, icemelting etc… We ask for them in order to keep our archive more organized, especially if you wish to leave the submission in your profile after the Grant is over. It will be indeed easier for curators, photo editors, and other colleagues to find projects they are interested in.

What do you mean for text? How shall I prepare it?

The text shall be a description of your project in which you explain its concept/story and provide all the relevant information. There is no character limit, yet we recommend you to stay within 500 words. We also recommend you to explain briefly what the project is about in the first paragraph. Then develop the concept/story in the next 2-3-4 paragraphs, trying to be exhaustive yet clear and synthetic. The judges will review several projects per day, so helping their work will be an advantage for you.

How much is the entry fee?

For this edition, the entry fee is €20 until 16 September at 11:59pm and €30 until 7 October at 11:59pm (GMT time) or the equivalent in USD and GBP, unless differently dispalyed on the open call landing page.

How can I pay the entry fee?

Currently, the accepted methods are Credit/Debit cards, Apple Pay and PayPal.

How do I know my project was successfully submitted?

You will see a confirmation message just after completing the payment, and receive a confirmation email at the email address associated to your PHmuseum account. You will also see a copy of your submission in the My Submissions section of your PHmuseum profile. If you granted us the permission to share the submission as Featured Submission on social media, you will also see a copy of your submission in your PHmuseum's Account. You can edit its privacy settings or any other info from the [My Stories] ( section.

Where can I download the invoice for my submission?

You can always download it from the link you will find in the submission confirmation email. Alternatively you can go the My Orders section of your PHmuseum's Account - just be sure to have logged in, then you can find it from the menu in the top right corner.

How many projects can I submit?

You can upload as many projects as you want, yet one at a time.

Do you allow diptych, triptych, or multiple images layouts?

Sure, you are welcome to upload diptychs, triptychs, and multiple images. The important thing is to respect the limit of 20 uploads/files per entry. Just to be clear, a diptych or triptych count for 1 upload/file.

Can I edit my application after submission?

No, it is currently not allowed to edit an application after you have successfully paid the entry fee and received the submission confirmation email. For this reason, we recommend you to carefully review all the submission’s details, such as captions and photos order, before proceeding to payment.

What happens if I edit the project in my profile, after having submitted it to the Grant?

When you successfully complete your application, we store it in the judges’ review system. At the same time, we create a copy into your PHmuseum profile. You can edit the latter, yet those changes will not affect your Grant's submission.

Can I make my submission private?

Your submission is always private unless you are shortlisted for or awarded a prize. When you apply though we create a copy of your submission as a public photographic story so that our community of photographers, photo editors, and curators can also enjoy it. If you prefer though, you can make it private anytime. After you have successfully submitted your project, you should go to the uploads section of your profile, and click the edit button of the story you wish to make private. Once in edit mode, you will be able to save its privacy setting to only me (private). When the project privacy settings are saved to only me, you will be the only one who could see it. You will also be able to update it and publish it again in a second moment, as any changes you made after having submitted a project to the grant will not affect the submission itself. For what concern the judges, they will always be able to see your submissions from the Grant's review system.

Are collaborative projects accepted?

Yes, collaborative projects are accepted under the condition that at least 50% of the team is composed of female and/or non-binary photographers.

Can I present a work already submitted to a previous edition?

Yes, the independent panel of judges has changed from the previous editions, and they will assign the prizes according to their own criteria. So you’re welcome to present again the same project.

Is the online payment procedure secure? Do you store any credit card details?

We do not take or store any payment details on our servers. Our payments are securely processed via Stripe, a widely recognized service through which we accept payments. Here you can learn more about their security procedures: Alternatively you can also pay with Paypal.

What shall I do if I can’t login to my account?

Please double check your email and password combination. If your browser automatically fills your username, please insert the email address associated to your account instead. Should you still have issues, drop us a line at

How do I recover my password?

In order to recover your password please go to and follow the guided steps to reset your password.

Please notice that the Reset Password link you will receive to your email account expires after 60 minutes for security matters. In that case you will need to ask for a new one always at